Customers are part of the system: What every CX leader should know

We often look at customer experience as something we create. We design journeys, fix pain points, and work to improve NPS. But what if we are only seeing part of the picture?

In the latest episode of the CX Leadership Talks podcast, I had the pleasure of speaking with Sarah van der Wiel. She is an organizational consultant, the founder of Met Klanten, and the creator of Customer Constellations. Sarah brings a completely fresh perspective to the table, one that challenges many of our assumptions as CX leaders.

Her core message?
Customers are not outside the system. They are part of it.

That sentence alone is enough to stop you in your tracks. Because if that is true, then the way we see and solve customer experience issues needs to change.

Why systems thinking matters in CX.

Sarah explains systems thinking as a way of seeing the entire organizational ecosystem. That includes its structures, people, history, habits, and even its unspoken dynamics. All of these elements interact and create patterns that shape how customers experience an organization, often in ways we do not see.

So when we treat long waiting times, inconsistent service, or recurring complaints as isolated problems, we may be missing the bigger picture. We are treating symptoms, not causes.

A better question to ask might be:
What is this telling us about the system?

A story that stuck with me.

During our conversation, Sarah shared a powerful example from her work with a telecom infrastructure company. In that organization, people referred to “houses” when talking about their installations. The residents, the actual humans living there, were invisible in the conversation.

So Sarah made one small change. She started using the word “residents” instead of “houses.” That tiny shift created a huge ripple. People empathized differently. The customer became human again. From that moment, the team started setting shared goals like opening doors, being invited in, and leaving things tidy. Not technical goals, but human goals. The shift in language led to a shift in mindset.

What CX leaders can do.

If you are a CX leader and you have ever felt stuck solving the same problems again and again, this episode is for you. Sarah invites us to:

• Look beyond quick fixes and listen to what the system is telling us
• Get curious about power, silos, and organizational history
• Use language intentionally, because how we speak shapes how we act
• Slow down to see the bigger picture and fall in love with the problem

It is not just about being more empathetic. It is about structure, strategy, and creating change that lasts.

Want to hear more?

This is one of the most thought-provoking conversations I have ever had on the podcast.

Listen to the podcast episode here.
Connect with Sarah: Sarah van der Wiel on LinkedIn
Learn more: metklanten.nl

If you are dealing with recurring CX challenges, this episode might just be the invitation to start seeing things differently.

Until next time, keep spicing up your Customer Experience leadership.

 

*****

Nienke Bloem is often called the Customer Experience speaker in the blue dress. 

She’s a global CX thought leader, educator and a global keynote speaker who inspires audiences with best practices and proven methodologies. She leads a speaking practice, a CX game company and a training business; she breathes Customer Experiences and is author of two CX books.

Her two-day Customer Experience Masterclass is known as the best program to prepare for your CCXP and she is the go-to person voor CX leaders who want to advance their leadership and bring direct results from their Customer Experience transformation programs. Since 2020, she hosts a CX Leadership Masterminds program and helps leaders spice up their leadership and deliver an engaging CX Story including a solid CX Strategy. Besides, she is a modern-day pilgrim and found the parallel with leading customer centric transformations. 

With her over 20 years corporate experience, she speaks the business language. Her keynotes and education programs in Customer Experience are inspiring and hands-on. She is one of the few Recognized Training Partners of the CXPA and it is her mission to Make Customer Experience Work and help you deliver business results. Subscribe to her weekly CX Greetz to stay tuned.